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Gantt Chart

  • A Gantt chart is a project management tool which illustrates a project schedule
  • Gantt chart keeps track of task dependencies and displays the progress of theproject.
  • A Gantt chartillustrates:
    - The tasks requiredfor the currentproject
    - How long you expectthe projectto take
    - Dependencies: in other words, any tasks that must be completed beforeothers can be started
  • Gantt charts havetwo types of dependency:
    - Tasks that depend on the output of other tasks.
    - Tasks that depend on people who are also working on other tasks

Steps to Construct a Gantt Chart

  • Break your project into phases and each phase down into tasks
  • Assign each task to a person or small team
  • Set an estimated amount of time for the task
  • Note which tasks are dependent on others
  • For each tasks; specify who’ll be doing the task; star and end dates; any dependencies on previous tasks
  • List the days or weeks of the project across the top of the chart
  • Block out the time period that each task is due to take up
  • Check that dependent tasks don’t overlap

Notes to Remember on a Gantt Chart

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  • You may have overlapping tasks as long as they don't need the same resources or people or need input from each other’s output.
  • You'll need to keep track of your Gantt chart up to date. Your team will rarely meet the target on time. They could complete tasks either early or late.
  • There will be many dependencies on certain tasks. Particularly later on in a project.

Gantt Chart Advantages

  • Easy to understand
  • Can be constructed with minimal data
  • Shows task progress vs date

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